Each worker clocks in, out and breaks from their phone. The record can't be changed, exports to PDF and is kept for the 4 years the law requires. And each person's profile shows their hours for the month and their holidays.
Workers open the app on their phone and clock in. They see how many hours they've worked today. Location is saved only at the moment of clocking in, in line with the law and GDPR, and it can be turned off. If someone forgets, the manual entry is logged in the audit trail.
Clock in, clock out and breaksLocation captured only at clock-inManual clock-in logged in the audit trail
natura-viva · clock-in
Clock in
Legal
In line with Article 34.9 of Spain's Workers' Statute.
Since 2019 every business in Spain must record each worker's hours. With Natura Viva, clock-ins can't be edited or deleted: a correction is saved as a cancellation plus a new clock-in, and it all stays in the audit trail. Data is kept for at least 4 years.
Tamper-proof record with audit trail
Monthly PDF for labour inspections
Kept for at least 4 years
34.9Article of Spain's Workers' Statute
4 yearsRecords are kept
0Time records that can be deleted or edited
Hours
Each worker's hours, month by month.
Each person's profile has a calendar of their month: working days, standard hours and any overtime or short hours, each with its reason. At the end, the monthly total. There's a year view too.
Standard hours calculated automatically
Overtime or short hours with their reason
Month and year totals
natura-viva · team · hours
176 h this month
Holidays
Holidays, without scattered notes.
Each worker sees on their phone the holiday days they're entitled to, the ones they've taken, pending and remaining, plus their sick days. You mark them on the yearly calendar and public holidays are right there. Unused days can roll over to next year.
Days entitled, taken and remaining
Sick days
Public holidays marked on the calendar
natura-viva · team · holidays
22 days left
Licences
Each worker's licences, with their expiry dates.
In each person's profile you store their licences with number and expiry date: driving, plant protection, pools and any others you need. The plant protection licence number is copied automatically into every treatment in the log.
Driving, plant protection and pools
Number and expiry date of each licence
Any other licences you need
Pedro's licences
Plant protection products Nº 07/2023/1184Expires 20 Oct 2026
Driving Nº 43187652Until 2031
Pools No. PB-2208Until 2028
The applicator licence number is copied automatically into every treatment
In detail
Everything you need to know.
The working-hours record the law requires you to keep
Since 2019, every business in Spain has had to record its workers' daily hours. Royal Decree-law 8/2019, which amends Article 34.9 of the Workers' Statute, requires a reliable time record with each employee's start and finish times, kept for four years and available to the Labour Inspectorate.
For a gardening or landscaping company, with crews moving between different properties and gardens, meeting this requirement on paper or in Excel is a mess. Natura Viva turns clocking in into a one-second tap on the phone, for you and for every gardener on your team.
Clock in, clock out and breaks with one tap.
Location captured at the moment of clocking in, as a record of where it happened.
Tamper-proof record, kept for the 4 years required by law.
Time records exported as a PDF for labour inspections.
Time tracking for crews working across several properties
Gardening doesn't happen in an office. Your crews start in one garden, move on to another and sometimes switch property mid-morning. Natura Viva's time tracking is built for exactly that: each worker clocks in from their own phone, wherever they are, with no time clock on the wall and no need for you to be there.
Since everything syncs instantly, you see from your phone who's clocked in, at what time and from where, without calls or WhatsApp messages asking "have you started yet?".
Clock-in and time tracking in Mallorca and the Balearics
Natura Viva is made in Mallorca by someone who works in gardening, so it understands how a gardening company in the Balearic Islands works: high season in summer, properties scattered across the island and crews that change with the workload.
If you’re looking for a time tracking app for gardening companies in Mallorca, Menorca, Ibiza or Formentera that meets Spain’s working-hours recording rules without the hassle, this tool is built for you.
Questions
Frequently asked questions.
Is recording working hours mandatory?
Yes, in Spain it has been mandatory for all staff since Royal Decree-law 8/2019 (article 34.9 of the Workers’ Statute).
Can a clock-in be edited?
Time records can't be edited or deleted; any corrections are logged in the audit trail.
Can my workers see their hours and holidays?
Yes. Everyone sees their clock-ins, hours and holidays on their phone. Only the admin can change them.
Which plan is it in?
Time tracking comes with the Pro plan.
Does Natura Viva's time tracking comply with Spain's working-hours recording law?
Yes. It records each worker's start and finish times reliably and tamper-proof, and keeps the data for four years, as required by Spain's Royal Decree-law 8/2019 amending Article 34.9 of the Workers' Statute. You can also export the record as a PDF if the Labour Inspectorate asks for it.
Does each employee clock in from their own phone?
Yes. Every gardener on your crew clocks in from their phone, with their location captured at clock-in. No time clock needed, and you don't have to be there.
Can I export time tracking as a PDF?
Yes, you can generate a PDF of the working-hours record to show Spain's Labour Inspectorate or keep for your own files.
Is it suitable for small gardening businesses and the self-employed?
Yes. It works just as well for a self-employed gardener with a couple of helpers as for a company with several crews across different properties. It's in the Pro plan.
Just one app
And all this, in the same app.
They’re not separate programs: they live together and talk to each other.
